Facilities Associate

Responsibilities

• Daily tour of the building including checklist and overall condition of premises, equipment to mitigate any risks to business in terms of soft and hard services. Ensuring standing operating procedures and KPI’s are adhered to.
• Replenishment of stock by monitoring, ordering and upkeep of kitchen, fruit, stationery, mail room, printer and first aid supplies.
• Provide administrative support for Facilities and regional offices as directed.
• Book couriers, frank outgoing mail, book couriers.
• Assist with onboarding and exiting process for joiners and leavers. 
• Cover Reception as and when required (particularly shortfalls) to include booking of meeting rooms, providing refreshments, answering the telephone, coordinating access passes and any ad-hoc reception duties to ensure consistency of service functions. 
• Provide support for new projects, i.e., moves and changes as directed and any other light facilities functions.
• Utilise ZOHO for work requests, assign, coordination of contractors, escorting on premises, assist with permits to work, ppm schedules and action accordingly within KPI’s set.
• Security- assist with the preparation and deletion of access cards, ensuring we have ample cards, lanyards, card holders to cope with demand. 
• Health and safety: undertake daily checks of the floors and building to ensure walkways and fire escape routes are free from hazards and risks.
• Assist with DSE assessments, order equipment aids as directed. For example: wrist rests, keyboard rests, footstools. Data collection and record keeping
• Ensure firefighting equipment is intact (check tags, pressure gauges)
• Assist with monitoring and monthly checks of equipment and lights, and as directed regarding periodical checks for pre-preventative maintenance.
• Liaise with Building Management and Security as and when required, particularly around anticipated visitors, access to the building, deliveries.